Anyone landing regular contracts with local companies for lunchtime aromatherapy sessions? I’m proposing weekly mood-support blends — bergamot to brighten focus, lavender to ease post-meeting tension — for a 40-person team in Portland and would love insight on rates, HR expectations, and how you keep these engagements steady.
I price Portland corporate “weekly mood-support blends” at $300–$450 per 60-min for about 40, plus $3–$4 per person for materials, and HR usually wants COI, SDS for oils, and an opt-out for fragrance-sensitive folks; a 3‑month pilot with attendance targets and a one-question pulse survey helps make it stick. Do they allow diffusers on-site, or are you leaning roll-ons/inhalers?
I’ve had better retention when I frame it as a ‘6-week pilot tied to a 2‑question pulse survey,’ then send HR a one-page outcomes summary and a renewal tier… Do they have a scent policy on file? If the building bans diffusers, bring personal inhaler sticks and offer a fragrance-sensitive seating area — treat it like a gym trial, not a spa day.
For a 40-person weekly “mood-support” setup, I’ve kept renewals steadier by skipping room diffusers and doing opt-in personal inhalers plus a 3-blend menu (focus/soothe/uplift) with safe dilutions — less scent drift and fewer complaints, ; quick ref: Safety Guidelines - Tisserand Institute. HR signs off faster when I send a one-page SOW with COI, SDS, full ingredient list, a simple opt-out note for scent-sensitive staff, and I cap materials at [redacted] so scope creep doesn’t kill margin. What’s their lunch space like — open floor or enclosed — and are they cool with inhalers instead of diffusers?
I’ve kept these steady by switching to a simple monthly retainer (2 lunches/month, min 20 RSVPs, unused time rolls) and using blotter cards + quick 1:1s instead of room scent so Facilities doesn’t freak about drift. For your bergamot/lavender “weekly mood-support” pitch, note bergamot FCF and include IFRA limits; I drop in NAHA’s safety page to calm Legal: https://naha.org/explore-aromatherapy/safety/. , last‑minute “no airborne fragrance” rules can derail everything — @OP, do they have a fragrance‑free policy on file?
HR paperwork is a slog, but I’ve had them move faster when I bundle a COI + W‑9 + SDS one-pager and propose a flat $350/hr (2‑hr min) plus ~$4/head materials, with a signed fragrance notice and an ‘opt-out zone’ to cover sensitivities for a 40-person team in Portland… I also send an IFRA/dermal‑limit cheat sheet (https://ifrafragrance.org/safe-use/standards) and rotate bergamot/lavender with a no‑scent option so compliance doesn’t derail renewals. Are they okay posting a 24‑hour scent notice in the calendar?